School trip permission form: template to sign online

Every outing away from school needs a permission form signed by the family. Here's a simple template you can adapt to your school, and how to get families to sign it without paper.

MultiDocs team2 min readUpdated on 29 October 2026With official sources

In 30 seconds

  • The template includes the destination, dates, transport, staff in charge and a contact phone number.
  • If the trip leaves Spain, the child also needs the official travel permit from the Policía or the Guardia Civil.
  • Photos from the trip for the website or the school magazine need separate consent, according to the AEPD (Spanish Data Protection Agency).

What a school trip permission form should include

  • Details of the school and the activity: destination, date, departure and return times, means of transport.
  • The pupil's name and year group.
  • Name and DNI of the person giving permission (father, mother or legal guardian).
  • The cost, if any, and how to pay.
  • A contact phone number during the outing.
  • Data protection information and, if photos will be taken, information on how images will be used.
  • Date and signature.

Official data

8.3 million

pupils are expected in general non-university education in Spain in the 2025-2026 school year.

Source: Spanish Ministry of Education
90 days

is how long the official travel permit for minors leaving Spain without their parents lasts, from the date it's issued.

Source: Spanish Ministry of the Interior
Separate

consent must be requested to film or photograph outside the school grounds if it isn't for educational purposes.

Source: AEPD

Permission form template

SCHOOL OUTING PERMISSION FORM

I, ______________________, with DNI __________, as father / mother / legal guardian of the pupil ______________________, in year ______,

AUTHORISE my child to take part in the outing to ______________________ that will take place on ____ __________ ______, leaving at ____ and returning at approximately ____, by ______________________ (means of transport).

Cost of the activity: €______.

Contact phone number during the outing: ______________.

Notes (allergies, medication…): ______________________.

In ______________, on ____ __________ ______.

Signature:

⬇ Download the Word template (in Spanish)Fill it in, save it as a PDF and send it for signature.

If the parents are separated

When the outing involves important decisions, or if the school's rules say so, the sensible thing is to ask both parents for permission. With MultiDocs you add both people to the same document: each one gets their own link and signs from home, and the school can see who has signed and who hasn't.

How to get families to sign it from their phone

  1. Upload the PDF at Sign for free and choose “Someone else”.
  2. Mark where the signature goes and add boxes for the name, DNI and phone number so the family can fill them in.
  3. Enter the family's email and send it. Once they sign, you'll receive the completed, signed document.

To send it to a whole class at once, with automatic reminders to anyone who hasn't signed, use MultiDocs for schools.

Frequently asked questions

Is a permission form compulsory for a school trip?

For outings away from school, schools usually ask for written permission from the family. Check the rules of your autonomous community and your own school.

Is a permission form signed on a phone valid?

Yes. It's an electronic signature under the eIDAS regulation and it's recorded with the date and time.

Official sources

We checked each source on 29 October 2026. If you spot outdated information, email us at info@multidocs.es.

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EducationSigning documents in education: a guide for schoolsPermission forms, enrolments and letters signed by families.EducationAuthorisation to collect a pupil: templateSo that someone else can collect the pupil.Signing documentsHow to sign a PDF document for freeStep by step to sign a PDF online, free and without printing.